Payroll · Reference

Screens and menus

Every Payroll menu entry and screen: where to find it, what it is for, what its list shows and which permission it needs.

On this page (13)

Payroll > Payroll runs Payroll runs > open a run Payroll > Final settlements Final settlements > open a settlement Payroll > Payslips Payroll > Pay inputs Payroll > Payment files Payroll > End-of-service provisions Payroll > Reporting Payroll > Configuration Rule packages > open a package Settlement policies > open a policy Administration > Applications

Payroll > Payroll runs

Payroll runs

What it is for: Every payroll run of the company: regular, off-cycle, correction and final-settlement runs
List: columns and filters: Run (with DEMO tag), Period, Type, Status, Cutoff (hidden; 'passed' while draft), Payslips, Gross, Net, Open exceptions (hidden). Search, filters, group by, sort, paging. Yellow note: the 'Not implemented' banner
Buttons and actions: New run (dialog: Period, Type Regular / Off-cycle); open a run
Permission needed: payroll.view (list); payroll.prepare (New run)

Payroll runs > open a run

Payroll run record

What it is for: One run on the record shell with its stage rail Draft > Frozen > Calculated > Approved > Posted > Paid / Closed
List: columns and filters: Smart buttons: Payslips, Net pay, Open exceptions x/y, Journal, Payment files, HR adjustments. Cards: Totals (gross, employee deductions, net, employer cost), Control (period, input cutoff, pay date, rules, published). Tabs: Payslips, Exceptions and variance, Payments, Traceability (snapshot hash, run fingerprint, approved fingerprint, package hash)
Buttons and actions: Freeze inputs, Calculate, Recalculate, Approve, Post to accounting, Publish payslips, Raise payment instructions, Prepare payment file, Prepare WPS file (SIF), Close, Correction run; menu: Back to draft, Cancel run; Acknowledge on each exception
Permission needed: payroll.view; buttons by payroll.prepare / approve / post / pay_prepare

Payroll > Final settlements

Final settlements

What it is for: One settlement (PST-...) per HR termination, made from HR's 'employee terminated' event
List: columns and filters: Settlement, Employee, HR termination, Reason, Last day, Status, Net, Created. Search, filters, sort, paging
Buttons and actions: Check for terminations (takes waiting HR events); open a settlement
Permission needed: payroll.view; payroll.prepare (Check for terminations)

Final settlements > open a settlement

Settlement record

What it is for: Final pay of a leaver: unpaid salary, leave settlement, end of service, notice pay, recoveries and netting
List: columns and filters: Rail: Draft > Calculated > Specialist review > Approved > Posted > Paid > Closed. Smart buttons: Net pay, Blocking findings, HR holds, Final run, Journal, Payment. Tabs: Components, Deductions and recoveries, Approvals, Payment, Corrections. Holds banner, findings, not-configured list, service length, leave units
Buttons and actions: Calculate / Recalculate, Send for review, Sign off specialist review, Return to preparer, Approve, Post, Raise payment, Close, Correct settlement, Cancel settlement, Reopen, Print statement
Permission needed: payroll.view; actions by payroll.prepare / settlement_review / approve / post / pay_prepare

Payroll > Payslips

Payslips

What it is for: Every payslip of every run (draft and published) and the payslip record with lines and calculation steps
List: columns and filters: Payslip, Employee, Run, Gross, Deductions, Net, Status. Record: proration line, lines (Element, Type, Amount, How it was calculated), bank (masked)
Buttons and actions: Open a payslip (read only; opening is audited 'payroll.payslip.view')
Permission needed: payroll.view

Payroll > Pay inputs

Pay inputs

What it is for: One-off amounts (bonus, deduction) for a person and period, approved by a second person
List: columns and filters: Employee, Element, Amount, Source (type:id), Status (Pending / Approved / Rejected / Superseded). Note: 'Only approved inputs reach a run...'
Buttons and actions: New input; Approve / Reject on a pending row
Permission needed: payroll.view; payroll.prepare (New); payroll.approve (Approve / Reject)

Adjustments

What it is for: HR's corrections to periods payroll already froze (late leave, overtime, pay change), queued for the next regular run
List: columns and filters: Employee, Period corrected, Source, What changed, Difference, Effect on pay (amount or 'Cannot price'), Status (Queued / In a run / Void), Queued. Filter chips All / Queued / In a run / Void
Buttons and actions: Void adjustment (with reason)
Permission needed: payroll.view; payroll.approve (Void)

Eligibility

What it is for: Who payroll can actually pay, read from HR's 'employee activated' events and the facts on file
List: columns and filters: Employee, Status (Eligible / Blocked), Why not (reasons), Pay group, Worker class, Activated, Checked
Buttons and actions: Check eligibility (takes waiting events and re-reads everybody)
Permission needed: payroll.view; payroll.prepare (Check eligibility)

Payroll > Payment files

Payment files

What it is for: Bank files built from posted runs (generic CSV or WPS SIF) and their record
List: columns and filters: File, Run, Status, Instructions, Total, Prepared. Record: disclaimer, SHA-256, instructions with status and reason; rail Prepared > Released > Accepted
Buttons and actions: Release to bank, Cancel file, Bank accepted all, Bank rejected all, Repair (rejected instruction), Download file
Permission needed: payroll.view; payroll.pay_release / pay_prepare

Payroll > End-of-service provisions

End-of-service provisions

What it is for: Monthly UAE gratuity liability per employee, the month's charge, and the roll-forward against the provision account
List: columns and filters: Form: Month end, Base components (BASIC), Expense account (blank 620200), Provision account (blank 240200), 'Work out the provision'. List: Number, Month end, Employees, Provision, This month, Status. Dialog: per employee service days, gratuity days, base, provision, before, charge, note. Roll-forward From/To
Buttons and actions: Work out the provision, Post, Cancel, Close
Permission needed: payroll.view; payroll.prepare (propose, cancel); payroll.post (post)

Payroll > Reporting

Payroll register

What it is for: Every payslip of non-cancelled runs with a reconciling total
List: columns and filters: Banner: Gross - Deductions = Net (reconciles / DOES NOT RECONCILE); Employer cost separate. Columns: Run, Employee, Gross, Deductions, Net, Employer cost
Buttons and actions: Filter, group, export through the list
Permission needed: payroll.view

Variance and exceptions

What it is for: Every exception of every run: freeze, calculation and variance against the prior posted run
List: columns and filters: Run, Employee, Phase (freeze / calculate / variance / payment), Severity (block / warn / review), Issue, Status
Buttons and actions: Filter, group
Permission needed: payroll.view

Payment status

What it is for: Every payment instruction and what the bank answered
List: columns and filters: Instruction, Run, Employee, Net, Status (Pending / In file / Accepted / Rejected / Unknown / Invalidated), Reason
Buttons and actions: Filter, group
Permission needed: payroll.view

Payroll > Configuration

Rule packages

What it is for: Versioned country rule packages: what every payslip is calculated with
List: columns and filters: Code (DEMO tag), Version, Name, Status (Draft / Approved), Effective from. Search, filter, sort, paging
Buttons and actions: New package, Install DEMO package, open a package
Permission needed: payroll.view; payroll.configure (New, DEMO)

Settlement policies

What it is for: Versioned final-settlement policies by HR termination reason
List: columns and filters: Code, Version, Name, Termination categories, Rule package, Status, Effective from, DEMO (hidden)
Buttons and actions: New policy, open a policy
Permission needed: payroll.view; payroll.configure

Pay elements

What it is for: Every element of every package version (read-only list)
List: columns and filters: Code, Name, Type, Package (code vN), Package status, Account
Buttons and actions: Search, filter, group
Permission needed: payroll.view

Pay groups

What it is for: Who is paid together, how often, in which currency and by which package
List: columns and filters: Code, Name, Frequency, Currency, Rule package, Named members
Buttons and actions: New group
Permission needed: payroll.view; payroll.configure

Pay periods

What it is for: The periods of each group with cutoff and pay date
List: columns and filters: Period, Group, Start, End, Pay date
Buttons and actions: New period
Permission needed: payroll.view; payroll.configure

Rule packages > open a package

Rule package record

What it is for: One package version: applicability, calculation policy, approval, elements and rule lines
List: columns and filters: Rail Draft > Approved. Cards: Applicability (country, effective, legal source), Calculation policy (part-month basis, rounding, variance limit, net pay account), Approval (date, content hash). 'Before it can be approved:' list. Tabs: Pay elements, Rule lines
Buttons and actions: Approve package (rules_approve), New version (configure), Add element, Add rule (draft only)
Permission needed: payroll.view; payroll.configure; payroll.rules_approve

Settlement policies > open a policy

Settlement policy record

What it is for: Policy header, termination categories, components, recoveries and corrections, approval
List: columns and filters: Smart: Components, Categories. Sections: Policy, Termination categories, Recoveries and corrections (cap %, priority, correction days, specialist review), Components table
Buttons and actions: Edit / Save (draft), Approve policy, New version, Add component, Remove
Permission needed: payroll.view; payroll.configure; payroll.rules_approve

Administration > Applications

Payroll app configuration

What it is for: Switch off optional payroll features and set field rules for the company
List: columns and filters: Features: Payroll runs and payslips (always on), Pay adjustments, Final settlements, Payment instructions and bank files. Fields: Pay input source reference, Input cutoff date, Settlement policy Arabic name
Buttons and actions: Turn on/off, Required / Hidden, Preview, Propose for approval (approved by another admin)
Permission needed: company.manage (proposer and a different approver)

Updated 3 October 2026