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Purchasing · Reference

Field reference

Every field on every Purchasing form: label in English and Arabic, type, whether it is required, its limits, a valid example and what the system refuses.

On this page (66)

Purchase requisition Purchase requisition > Lines Return requisition dialog Requisitions to order RFQ / Purchase order > Header Purchase order > Other information RFQ / Purchase order > Lines RFQ / Purchase order > Totals Amend dialog Supplier acknowledgement dialog Delivery schedule dialog Approve this version Supplier advance dialog Accept a service dialog Ship to a customer dialog Supplier's proof of delivery dialog Purchase order RFQ / Purchase order Goods receipt Print document dialog Call for tenders Call for tenders > What is asked for Call for tenders > Suppliers Call for tenders > Comparison Supplier's quote dialog New reverse auction dialog Auction record dialog Supplier portal auction Punch-out catalogues Cart dialog Agreement dialog Agreement dialog > lines Agreement (API only)New supplier rebate dialog Shipping notice dialog Vendor bill Vendor bill / Debit note Debit note Bill matching panel Capitalise freight dialog Retentions held Offer early payment dialog Early payments (API only)Early payments Payment holds Purchase settings > Order approval tiers Purchase settings Receipt tolerance Bill matching policy Supplier qualification Supplier qualification > Block Supplier qualification > Exception Punch-out catalogue New supplier portal login Close supplier portal login Supplier application > Approve Supplier application > Reject Supplier registration form Portal order > Acknowledge Portal order > Shipping notice Portal order > Invoice Portal My details Portal My details > New bank account Supplier change > Reject Purchasing > Features Purchasing > Features > Fields

Purchase requisition

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Purpose	الغرض	Text	Yes	Max 500 characters		Office chairs for new staff	Empty -> 'This field is required.'; 501 characters -> 'Enter at most 500 characters.'
Needed by	مطلوب بتاريخ	Date	Yes	Any date may be saved; a past date is refused only at Submit (company's Dubai day)	Today + 14 days	Today + 10 days	Yesterday, then Submit -> 'The date it is needed by has passed.'
Department (code)	القسم (الرمز)	Text (dimension code)	Per setting purchase.requisition.department	A department code or id of this company, active on the needed-by date. Field setting: hidden / optional / required		ADMIN	'XYZ' -> 'XYZ is not a department in this company.'; Required mode and empty -> 'Requisition department is required by this company.'

Purchase requisition > Lines

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Product	المنتج	Select (product)	No	Active, purchasable product of this company, or 'Non-catalogue'. Choosing one fills description, unit and estimated price (product cost)		Office chair	An archived or non-purchasable product (API) -> 'Choose an active product that can be bought.'
Description	الوصف	Text	Yes	Max 500; filled from the product name when empty; a line with neither product nor description is dropped on save		Ergonomic chair, black	Non-catalogue line with empty description (API) -> 'This field is required.'
Quantity	الكمية	Number	Yes	Above zero	1	10	0 -> 'Enter a number above zero.'; 'abc' -> 'Enter a number.'
Unit	الوحدة	Text	No	Max 20; filled from the product's unit		Unit	21 characters -> 'Enter at most 20 characters.'
Estimated price	السعر التقديري	Number	No	0 or more; empty = product cost. Estimate = sum of quantity x price, rounded to 0.01	Product cost	450.00	-5 -> 'Enter at least 0.'
Suggested supplier	المورد المقترح	Select (supplier)	No	A partner of kind supplier or both		Test Supplier LLC	A customer-only partner (API) -> 'Choose a supplier.'
Lines (count)		Table	Yes at Submit	Up to 200 lines; at least one to submit; a project requisition needs an expense account on every line (no account column on screen)			Submit with no lines -> 'Add at least one line before submitting.'; 201 lines (API) -> 'Enter up to 200 lines.'

Return requisition dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Why it goes back	سبب الإرجاع	Text	Yes	Max 500; Confirm disabled while empty		Use the framework supplier instead	Empty (API) -> 'This field is required.'

Requisitions to order

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier	المورد	Select (supplier)	Yes	Supplier or both; Create RFQ disabled until a supplier and at least one line are chosen		Test Supplier LLC	Missing (API) -> 'Choose the supplier to ask.'
Line tick boxes		Checkbox list	Yes	Each line once; only approved / partly ordered requisitions; whole remaining quantity is ordered			Same line twice (API) -> 'Choose each requisition line once.'; more than left (API) -> '<REQ>: only <n> of <item> is left to order.'

RFQ / Purchase order > Header

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier	المورد	Search select (partner)	Yes	Active partner of kind supplier or both, of this company; 'Create new supplier' offered		Test Supplier LLC (TRN 100000000000003)	Archived supplier or a customer -> 'Choose an active customer or supplier for this document.'; supplier on hold 'All transactions', at Approve order -> 'Customer transaction hold: All transactions. <reason>' (says Customer even for a supplier)
Request date / Order date	تاريخ الطلب / تاريخ الأمر	Date	Yes	YYYY-MM-DD	Today	Today	Empty or '31/02/2026' -> 'Use a valid YYYY-MM-DD date.'
Reply by / Due date	الرد قبل / تاريخ الاستحقاق	Date	No	Empty = from the supplier's payment terms; not before the document date		(leave empty)	Before the order date -> 'Due date cannot precede document date.'
Currency	العملة	Read-only	-	Screen always shows 'AED · UAE Dirham'; the server can hold another currency sent by API (rate frozen on the document)	AED
Purchase price list	قائمة أسعار الشراء	Select	No	Active price lists
Payment terms	شروط الدفع	Select	No	Company payment terms; decide the due date when it is empty
Buyer	المشتري	Read-only	-	Shows the creator ('You'); no field writes the 'buyer' value the dashboard filters on
Branch	الفرع	Select (dimension)	Per Sales/branch setting	Hidden / optional / required; required shows 'This company requires a branch before an order is confirmed.'
Receipt date	تاريخ الاستلام	Date	No	Stored as delivery date in the header
Receive into	الاستلام في	Select (warehouse)	No	Shown when the company has warehouses; empty = company default; decides where the receipt is raised	Company default
Receive at	الاستلام في	Select / Text	No	Address; max 200
Supplier reference	مرجع المورد	Text	Per setting purchase.order.supplier_reference	Max 200. Hidden: value refused on create/edit. Optional. Required: approval refused while empty (draft may be saved empty)		QT-2026-0457	Hidden + value -> 'Supplier reference is turned off for this company.'; Required + Approve while empty -> 'Supplier reference is required by this company before this step.'
Incoterm	شرط التسليم	Select	No	Not set, EXW, FCA, CPT, CIP, ...	Not set

Purchase order > Other information

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Purchase agreement	اتفاقية الشراء	Text (PA- number)	No	Checked only at approval: agreement exists, active, same supplier, in date, ceiling not exceeded, every product on it		PA-0001	'PA-9999' -> 'There is no agreement PA-9999.'
Reason for a higher price	سبب السعر الأعلى	Text	When a line is above the supplier list and supplier terms are enforced	Max 200			Missing -> '<code> is priced at <x> against the supplier's list of <y>. Give the reason for the higher price before confirming.'
Consignment	أمانة	Checkbox	No	Supplier owns goods until used; only used quantity can be billed
Retention %	نسبة المحتجز %	Number	No	Share of each bill's net held back (bills are part 2)
Retention due after (days)	استحقاق المحتجز بعد (أيام)	Number	With Retention %				Retention % without days -> 'Enter the number of days after the bill that the retention falls due.'
Requested receipt date	تاريخ الاستلام المطلوب	Date	Per setting purchase.order.requested_receipt_date	Hidden / optional / required like Supplier reference. The server stores it as text and does not check it is a date			Required + Approve while empty -> 'Requested receipt date is required by this company before this step.'
Purchase requisition	طلب الشراء	Text	No	Free text (filled with the requisition numbers by Create RFQ); not checked against real requisitions; max 200
Purchase agreement	اتفاقية الشراء	Text (agreement number)	No	Checked when the order is approved: in force, same supplier, order date inside the period, ceilings, every product on the agreement		PA-0001	Unknown -> 'There is no agreement PA-9999.'; draft/closed -> 'PA-0001 is closed, so nothing is called off from it.'; other supplier -> 'PA-0001 is with another supplier.'; outside dates -> 'PA-0001 runs 2026-01-01 to 2026-12-31; this order is dated 2027-01-05.'; product missing -> '<code> is not on PA-0001.'
Retention %	نسبة المحتجز %	Number	No	0 to 100; share of each bill's net held back		10	101 -> 'Enter at most 100.'
Retention due after (days)	استحقاق المحتجز بعد (أيام)	Whole number	No	Zero or more; the largest across the bill's orders sets the release date		365	-5 or abc -> 'Enter the number of days after the bill that the retention falls due.'

RFQ / Purchase order > Lines

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Product	المنتج	Search select	Yes	Active product, purchase enabled; up to 100 lines per document		Office chair	Archived -> 'Archived products cannot be added.'; sale-only product -> 'This product is disabled for this document type.'
Description	الوصف	Text	No	Max 2000; empty = product's purchase description			2001 characters -> 'A line description is at most 2000 characters.'
Quantity	الكمية	Number	Yes	Positive, max 4 decimals; below the supplier minimum refused at approval when supplier terms are enforced		10	0 -> 'Enter a positive value.'; 1.23456 -> 'Use at most 4 decimal places.'
Unit	الوحدة	Select (units of measure)	No	Only when the product has more than one unit; a carton line is stored in base units (12 cartons of 12 = 144)	Product base unit
Unit price	سعر الوحدة	Number	No	Up to 6 decimals; empty = supplier price for that quantity and date, else product cost		450.00	-1 -> 'Negative values are not allowed.'; 1.1234567 -> 'Use at most 6 decimal places.'
Discount	الخصم	Number (%)	No	0 to 100	0	5	101 -> 'Discount cannot exceed 100 percent.'
Tax	الضريبة	Select (tax code) / rate	No	A purchase-side tax code (rate at the document date, frozen on the line); else product's rate; max 100	Product tax (VAT 5%)	VAT 5%	A sales-only code -> '<CODE> is not used on a purchase document.'; rate 150 -> 'Tax rate cannot exceed 100.'
Account	الحساب	Select	No	Active posting expense or asset account, not a control or sub-ledger account; 'Default' = product's account			Revenue account (API) -> '<code> is <kind>; a purchase line is charged to an expense or asset account.'; control account -> '<code> is a control account and is posted only through its own documents.'
Project	المشروع	Select (dimension)	No	Project dimension values; where the bill posts the line

RFQ / Purchase order > Totals

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Untaxed / Discount / Tax / Total	الخصم / الضريبة	Computed	-	Per line net = qty x price x (100 - discount)/100 rounded 0.01; tax = net x rate rounded 0.01; total = sum. Total must be above zero		10 x 450 less 5% = 4,275.00 + VAT 213.75 = 4,488.75	All lines at price 0 -> 'Document total must be positive.'

Amend dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Why it changes	سبب التعديل	Text	Yes	Max 500		Supplier changed delivery quantity	Empty (API) -> 'This field is required.'

Supplier acknowledgement dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier's reference	مرجع المورد	Text	Yes	Max 80		ACK-7781	Empty (API) -> 'This field is required.'
Acknowledged on	تاريخ الإقرار	Date	No		Company's today

Delivery schedule dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Line / Quantity / Promised / Confirmed	البند / الكمية / الموعد / المؤكد	Table rows	Line, quantity, promised: Yes	Drops of one line must add up exactly to the line quantity; quantity above zero		Line 1: 6 on day 10, 4 on day 20	6 + 3 for a line of 10 -> '<code>: the drops add to 9, the line orders 10.'

Approve this version

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Note		Text	No	Max 300 (API only; the button sends none)

Supplier advance dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Amount	المبلغ	Number	Yes	Record disabled while 0; needs payment.record as well; booked as a payment on account		1000.00
Paid on	تاريخ الدفع	Date	No		Today
Reference	المرجع	Text	No			TT-55120

Accept a service dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Line	البند	Select (order line)	Yes	A line of this order
Quantity	الكمية	Number	No			1
From / To	من / إلى	Date	No	The service period accepted
Evidence	الدليل	Text	Yes	Signed off by somebody other than whoever raised the order		Site sign-off sheet 14

Ship to a customer dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Sales order	طلب البيع	Select (confirmed sales order)	Yes	Draft PO only, not consignment; the sale's warehouse delivery must not have started			None chosen (API) -> 'Choose the confirmed sales order the supplier ships to.'

Supplier's proof of delivery dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Shipment or waybill reference	مرجع الشحنة أو بوليصة الشحن	Text	Yes	Validates the drop shipment; needs inventory.operate		AWB 1234567890

Purchase order

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Warehouse for a missing receipt (raise receipt)		Select (warehouse)	Yes	Only for a confirmed order with no receipt			None -> 'Choose the warehouse the goods arrive at.'; second time -> 'This order already has a goods receipt.'

RFQ / Purchase order

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Notes		Text	No	Free notes printed on the document; from Create RFQ max 2000

Goods receipt

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Lot / serials / expiry		Text / list / date	For tracked products	A damaged serial must be one of the serials received			Damaged serial not received -> '<code>: a damaged serial must be one of the serials received.'
Done quantity		Number	Yes	Max 4 decimals; empty = full demand. Above demand allowed within the supplier/product tolerance (else inventory's company tolerance)		8 of 10	12 of 10 with 5% tolerance -> '<code>: 12 received against 10 ordered is over the 5% tolerance. Approve the over receipt to take it.'
Approve over receipt + reason		Checkbox + reason	When over tolerance	Needs inventory.receipt.exception.approve and within the person's receipt exception limit			No right -> 'Approving an over receipt needs the receipt exception right.'; no reason -> '<code>: give the reason for the over receipt.'
Damaged		Number	No	0 to done quantity			More than received -> '<code>: damaged cannot be more than received.'

Print document dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Copy label / Template	نوع النسخة / القالب	Select	No	Original, Duplicate, Triplicate; template 'Automatic selection' or a named one	Original / Automatic selection

Call for tenders

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Title	العنوان	Text	Yes	Max 200 characters		Printer paper Q4 2026	Empty -> 'This field is required.'; 201 characters -> 'Enter at most 200 characters.'
Closes at	يغلق في	Date and time	Yes	Saved as UTC. At Issue it must be in the future	Today + 7 days	Today + 5 days 12:00	Garbage (API) -> 'Enter a valid date and time.'; a past time, then Issue -> 'The closing time has already passed.'
Bids (visibility)	العروض	Select: Sealed until closing / Open as they arrive	Yes	Sealed hides every price (not just greyed out) until the closing time or Close for quotes	Sealed	Sealed	Anything else (API) -> 'Choose sealed or open.'
Cancel reason	السبب	Text	Yes	Max 300; appended to the notes		Requirement withdrawn	Empty -> 'This field is required.'

Call for tenders > What is asked for

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Product	المنتج	Select (product)	Yes	Active product of this company that can be bought. Choosing it fills the description		A4 paper box	A product that cannot be bought -> 'Choose a product that can be bought.'
Description	الوصف	Text	No	Max 500; defaults to the product name		A4 paper 80gsm, box of 5 reams	501 characters -> 'Enter at most 500 characters.'
Quantity	الكمية	Number	Yes	Above zero	1	24	0 -> 'Enter a number above zero.'; abc -> 'Enter a number.'
Number of lines	البنود	List	Yes (to issue)	Up to 200 lines; at least one before Issue			No line, then Issue -> 'Add what is asked for before issuing.'; 201 lines (API) -> 'Enter up to 200 lines.'

Call for tenders > Suppliers

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Invited suppliers (tick boxes) / Invite a supplier	الموردون / دعوة مورد	Checkbox list / Select (supplier)	Yes (to issue)	Active partners of kind supplier or both. One quote record per supplier, however often invited			No supplier, then Issue -> 'Invite at least one supplier before issuing.'; an inactive or customer-only partner (API) -> 'Choose an active supplier.'; invite after closing -> 'Suppliers are invited while the call for tenders is open.'

Call for tenders > Comparison

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Award (quantity per offer)	الترسية	Number	Per offer awarded	Above zero; not more than the supplier offered; total per line not more than asked; only valid (unexpired) offers		60 of 100	More than offered -> 'The supplier offered only 60.'; over the asked total -> '<description>: more than the 100 asked for would be awarded.'
Award reason	السبب	Text	When the offer is not the cheapest valid one	Max 300		Faster delivery, quality record	Empty on a dearer offer -> '<description>: give the reason for not taking the cheapest valid offer.'

Supplier's quote dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier reference	مرجع المورد	Text	No	Max 80; becomes the PO's supplier reference on award		QT-2026-441	81 characters -> 'Enter at most 80 characters.'
Valid until	صالح حتى	Date	No	Default is closing day + 30 days; an expired quote cannot be awarded		Closing day + 30	Bad date -> 'Enter a valid date.'; award of an expired quote -> '<Supplier>'s quote expired on <date>.'
Lead days	مدة التوريد (أيام)	Whole number	No	0 to 3650	0	7	4000 -> 'Enter at most 3650.'; -1 -> 'Enter at least 0.'
Priced per (unit)	مسعّر لكل	Text	No	Max 20		Carton	21 characters -> 'Enter at most 20 characters.'
Base units in it	الوحدات الأساسية فيه	Number	Yes	Above zero; the price is divided by it to compare	1	12	0 -> 'Enter a number above zero.'
Price	السعر	Number	Yes unless No bid	Zero or more, per unit priced		1,200.00	-5 -> 'Enter at least 0.'; empty on a non-declined line is read as 0
Tax %	الضريبة %	Number	No	0 to 100	5	5	101 -> 'Enter at most 100.'
No bid	لا عرض	Checkbox	No	Price is stored as 0 and the line is left out of the comparison

New reverse auction dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Call for tenders	طلب العروض	Select (issued or closed tender)	Yes	Issued, not awarded, has lines and invited suppliers; one auction (draft, published or closed) per tender			None -> 'Choose the call for tenders this auction runs on.'; a draft tender -> 'An auction runs on an issued call for tenders that is not yet awarded.'; second auction -> 'That call for tenders already has an auction running or waiting.'
Title	العنوان	Text	No	Max 200; blank uses the tender's title		Paper auction
Starts / Ends	يبدأ / ينتهي	Date and time	Yes	End after start; at most 14 days between them; publishing needs the end in the future	Start in 5 minutes, end in 65 minutes		End before start -> 'The auction ends after it starts.'; 15 days -> 'Keep an auction to 14 days at most.'; publish after the end -> 'Its end has already passed; move the times first.'
Opening price (lot total)	سعر الافتتاح (إجمالي الحزمة)	Number	No	Above zero; no bid may total more. Blank means no ceiling		2,500.00	0 -> 'Enter a number above zero.'
Minimum drop per bid (%)	أدنى تخفيض لكل عطاء (%)	Number	No	0 to 50	0.5	0.5	60 -> 'Enter at most 50.'
Extend if a bid comes in the last (minutes) / Extend by (minutes)	التمديد إذا ورد عطاء في آخر (دقائق) / التمديد بمقدار (دقائق)	Whole numbers	No	Each 0 to 60	2 and 2	2 / 2	61 -> 'Enter at most 60.'
Bidders see	يرى المتنافسون	Select: Their rank only / Their rank and the best price	Yes		Their rank only		Anything else (API) -> 'Show bidders their rank, or their rank and the best price.'

Auction record dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Reason (close now / cancel / award to a higher bid)	السبب	Text	Close early, cancel, and award to other than the lowest	Max 300		Supplier B has the better delivery record	Close before the end with none -> 'This field is required.'; award to a higher bid with none -> 'Give the reason for not awarding the lowest bid.'
Award to	الترسية على	Select (bidders ranked)	No	Defaults to the lowest bidder; must be a supplier that bid			A supplier that did not bid (API) -> 'That supplier did not bid.'

Supplier portal auction

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Bid price per line	سعر العطاء لكل بند	Number per tender line	Yes, every line	Above zero on every line; total (qty x price, to 2 decimals) not above the opening price; after the first bid each must be the minimum drop below the last		Line 1: 100, Line 2: 200	A missing line -> 'Price <description>.'; above ceiling -> 'The opening price is 2,500.00; bid at or below it.'; too small a drop -> 'Each bid must be at least 0.5% below your last (2,000.00): 1,990.00 or less.'; auction not live -> 'The auction is not open for bids.'

Punch-out catalogues

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier	المورد	Select (supplier)	Yes	Supplier or both, this company			None -> 'Choose the supplier whose shop this is.'
Name	الاسم	Text	No	Max 120; blank uses the supplier's name; unique in the company		Office Depot UAE	Duplicate -> 'Another catalogue has that name.'
Shop address (OCI, https)	عنوان المتجر (OCI، https)	URL	Yes	Max 500; must start with https:// and have a host		https://shop.example.test/oci	http://shop.example.test -> 'The shop's address must be an https:// address.'
Login	اسم الدخول	Text	No	Max 120		a2n-buyer
Password	كلمة المرور	Password	No	Stored encrypted, never shown again ('Set. Leave blank to keep it.'); first 200 characters kept		(test value)
Further fields the shop expects (name=value, one a line)	حقول إضافية يتوقعها المتجر (اسم=قيمة، سطر لكل منها)	Text lines	No	Up to 20 pairs; name letters, digits, _ ~ - up to 40; value up to 200; HOOK_URL, USERNAME, PASSWORD are ours		~language=EN	21 pairs or a bad name -> 'Extra fields are up to 20 name / value pairs.'; HOOK_URL=x -> 'The return address and the login are filled in by us.'
Active	نشط	Checkbox	No	Off hides it from Shop a catalogue	Ticked		Start a switched-off catalogue (API) -> 'This catalogue is switched off.'

Cart dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Purpose	الغرض	Text	No	Max 500; blank gives 'Punch-out cart from <catalogue>'		Stationery top-up
Needed by	مطلوب بتاريخ	Date	Yes		Today + 7 days	Today + 7 days	Empty -> the requisition's own date rule applies (see Requisitions)

Agreement dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier	المورد	Select (supplier)	Yes	Supplier or both			None -> 'Choose the supplier the agreement is with.'
Title	العنوان	Text	Yes	Max 200		Stationery framework 2026	Empty -> 'This field is required.'
Starts / Ends	يبدأ / ينتهي	Date	Yes		1 Jan to 31 Dec of this year	2026-01-01 / 2026-12-31	End before start -> 'An agreement cannot end before it starts.'
Value ceiling (0 = none)	سقف القيمة (0 = بلا)	Number	No	Zero or more; the net of all live call-offs together	0	100,000.00	-1 -> 'Enter at least 0.'

Agreement dialog > lines

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Product	المنتج	Select (product)	No	Once per agreement			Twice -> '<code> is on the agreement twice.'; none chosen on a row with a value (API) -> 'Choose a product.'
Agreed price	السعر المتفق	Number	Yes per line	Zero or more; the price the PO line takes while in force	0	45.00	-1 -> 'Enter at least 0.'
Quantity ceiling	سقف الكمية	Number	No	Zero or more, in total over live call-offs	0 (none)	500

Agreement (API only)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Currency / Renewal notice days / Note	العملة / أيام إشعار التجديد / ملاحظة	Text 3 / Whole number / Text 1000	No	Not on the screen; days default 30		AED / 30 / -

New supplier rebate dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier	المورد	Select (supplier)	Yes				None -> 'Choose the supplier paying the rebate.'
Title	العنوان	Text	Yes	Max 200		Volume rebate 2026	Empty -> 'This field is required.'
Starts / Ends	يبدأ / ينتهي	Date	Yes		1 Jan to 31 Dec of this year		End before start -> 'A rebate period cannot end before it starts.'
Product (empty = everything)	المنتج (فارغ = الكل)	Select (product)	No	Screen takes one; the API takes a list			Another company's product (API) -> 'Choose this company's products.'
From basis	من أساس	Number	No	Zero or more; the lowest basis at which this rate starts	0	50,000
Rate %	النسبة %	Number	Yes	Above zero, up to 100; the screen sets one tier, the API many	2	3	0 -> 'Enter a number above zero.'; 101 -> 'Enter at most 100.'; no tier (API) -> 'Give at least one rate.'

Shipping notice dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Purchase order	أمر الشراء	Select (confirmed or delivered order)	Yes	Not editable once saved			Other states -> '<PO> is draft; a shipping notice is for a confirmed order.'; none (API) -> 'Choose the purchase order the goods are for.'
Supplier's notice number	رقم إشعار المورد	Text	No	Max 60		ASN-88213
Shipped on / Expected on	تاريخ الشحن / الوصول المتوقع	Date	No		Today / today	Today / today + 5	Expected before shipped -> 'The goods cannot arrive before they ship.'
Carrier / Tracking	الناقل / رقم التتبع	Text	No	Max 80 each		Aramex / 4455 7788
On this shipment	في هذه الشحنة	Number per goods line	Yes, at least one line	Above zero; defaults to what is still to come; the total of live notices may not pass what is open plus the supplier's over tolerance		30 of 30 open	No line -> 'List what is on the shipment, line by line.'; 36 where 30 open and 5% over -> '<code>: 36 announced, but only 30 is still to come.'; a service line -> 'Each line must be a goods line of <PO>.'
Lot / Expiry	الدفعة / الانتهاء	Text 60 / Date	For tracked products	Carried onto the receipt		LOT-2610 / 2028-10-01	Bad date -> 'Enter a valid date.'
Cancel reason	السبب	Text	Asked by the screen; the server does not insist	Max 240		Truck turned back

Vendor bill

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Vendor bill number	رقم فاتورة المورد	Text	Per setting 'Require vendor invoice'	Max 80; compared as upper-case letters and digits only (AB-001 = ab 001 = AB/001); one posted bill per supplier and number		INV-2026-0451	Empty when required -> 'Enter the supplier's invoice number before posting this bill.'; repeated -> 'INV-2026-0451 from this supplier is already on BILL-0007. A supplier invoice is posted once.'
Vendor bill date	تاريخ فاتورة المورد	Date	No			Today - 3

Vendor bill / Debit note

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Due date	تاريخ الاستحقاق	Date	No	Blank uses the supplier's payment terms; not before the document date			Due before date -> 'Due date cannot precede document date.'

Debit note

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Against bill	مقابل فاتورة مورد	Select (posted bill of the same supplier)	No	Naming it limits the note to what was billed, returns goods at original cost, and the note cannot be dated before the bill			A draft bill -> 'Only a posted vendor bill can be credited. This one is draft.'; other supplier -> 'The note must be for the same partner as the document it credits.'; product not billed -> '<code> is not on BILL-0007.'; too much -> 'BILL-0007 has only 4 of <code> left to credit.'; earlier date -> 'A note cannot be dated before BILL-0007.'

Bill matching panel

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Release reason	لماذا يمكن ترحيلها كما هي	Text	Yes	Max 500		Supplier confirmed the balance comes next week; accepted by the manager	Empty -> 'This field is required.'

Capitalise freight dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Bill line / Receipts	بند الفاتورة / الاستلامات	Select / Checkbox list	Yes	A posted bill, a service line (freight, duty), done receipts; once per line			No receipts -> 'Choose the receipts the freight belongs to.'; a goods line -> 'Freight, duty and charges are service lines; goods lines are not capitalised again.'

Retentions held

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Release reason	سبب الإفراج	Text	Yes	Max 240		Completion certificate CC-114 signed	Empty -> 'This field is required.'; 241 characters -> 'Enter at most 240 characters.'

Offer early payment dialog

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Bill	الفاتورة	Select (posted bill with a due date)	Yes	One live offer per bill; something must be left to pay (bill total less payments and held retention)			Draft bill -> 'Only a posted bill is paid early.'; second offer -> 'EP-0001 is already open on this bill.'; fully paid -> 'Nothing is left to pay on this bill.'
We pay on	نسدد في	Date	Yes	Today or later, and before the bill's due date	Today	10 days before due	Yesterday -> 'Pay on today or later.'; on or after due -> 'Paying early means before the due date (2026-11-30).'
Annual rate (%)	المعدل السنوي (%)	Number	Yes	Above zero, up to 50	12	12	0 -> 'Enter a number above zero.'; 60 -> 'Enter at most 50.'; tiny amount -> 'At that rate the discount rounds to nothing.'

Early payments (API only)

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Answer by	الرد قبل	Date	No	Defaults to the day before 'We pay on' (not before today); between today and the payment day; not on the screen			Outside -> 'The supplier answers between today and the payment day.'

Early payments

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Withdraw reason	السبب	Text	Yes	Max 300		Cash plan changed	Empty -> 'This field is required.'

Payment holds

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Hold (A bill / A supplier)	إيقاف	Select	Yes	One live hold per bill or supplier	A bill		Already held -> 'That is already on payment hold.'
Bill / Supplier	الفاتورة / المورد	Select	Yes (by scope)	A posted supplier bill (not a note), or a supplier			A draft bill -> '<number> is not a posted supplier bill.'
Reason	السبب	Text	Yes on the screen; optional at the server	Max 240		Disputed delivery - awaiting credit note
Release note	سبب الرفع	Text	Yes	First 240 characters kept		Credit note received	Empty -> 'Say why the hold is being lifted.'; released twice -> 'This hold has already been released.'

Purchase settings > Order approval tiers

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
From amount	من مبلغ	Money (company currency, with tax)	Yes	Number, 0 or more; up to ten tiers; two tiers may not start at the same amount; saved as a whole list (all old tiers are replaced)	(no tiers)	10000	'abc' -> 'Enter a number.'; -5 -> 'Enter at least 0.'; two rows of 10000 -> 'Two tiers start at the same amount.'
Approvals	الاعتمادات	Whole number 1-5	Yes	1 to 5 approvals needed from the amount upwards, by people other than the author; the screen turns 0 or blank into 1; a decimal such as 2.5 is cut to 2	1	2	6 -> 'Enter at most 5.'; 11 tiers -> 'Enter up to ten tiers.'

Purchase settings

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Require the supplier's invoice number on every bill	اشتراط رقم فاتورة المورد على كل فاتورة	Check box	No	On: a bill without the number on the supplier's invoice does not post	Off	On
Post each supplier invoice number once	ترحيل كل رقم فاتورة مورد مرة واحدة	Check box	No	On: a second bill from the same supplier with the same number is refused; a reversed bill gives its number back	On	On
A buyer may not approve their own purchase order	لا يعتمد المشتري أمر الشراء الذي أنشأه	Check box	No	On: confirming a purchase order needs somebody other than whoever raised it	Off	On
Post receipts to Goods received not invoiced (GRNI)	ترحيل الاستلامات إلى المشتريات المستلمة غير المفوترة	Check box	No	On: receipt credits the GRNI account, the bill clears it, price difference to purchase variance. Only orders received after it is on. Needs a GRNI account under Finance > Configuration > Posting accounts	Off	On (with an account set)	On with no GRNI account -> 'No account fills Goods received not invoiced. Set it under Finance, Configuration, Posting accounts first.'
Commit only to approved suppliers	الالتزام مع الموردين المعتمدين فقط	Check box	No	On: awards and PO confirmations need an approved, in-date qualification for the product; a blocked supplier is refused whatever this says	Off	On
Enforce the supplier's terms on purchase orders	فرض شروط المورد على أوامر الشراء	Check box	No	On: confirmation refuses a quantity below the supplier's minimum and asks a reason for a price above the supplier's list (product's supplier rows)	Off	On
Accept supplier registrations	استقبال تسجيل الموردين	Check box	No	On: a secret registration link is made (first time) and shown; Off: the link stops working	Off	On
New link	رابط جديد	Button (applies on Save)	No	Visible only while registration is open; Save mints a fresh key and the old link stops working		Click New link, then Save

Receipt tolerance

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Applies to	ينطبق على	Select	Yes	Every supplier / Supplier / Product; the most specific active row decides (product, then supplier, then company)	Supplier	Supplier	Another value (API) -> 'Choose company, supplier or product.'
Supplier	المورد	Select (supplier)	Conditional	Required for the Supplier scope; optional for Product scope; only contacts of type supplier / both of this company		A test supplier	(empty, Supplier scope) -> 'Choose a supplier.'
Product	المنتج	Select (product)	Conditional	Required for the Product scope		A test product	(empty) -> 'Choose a product.'
Over-delivery allowed (%)	الزيادة المسموحة (%)	Number	No	0 to 100; extra above the order line a supplier may deliver (and announce on a shipping notice)	0	5	101 -> 'Enter at most 100.'; 'abc' -> 'Enter a number.'; -1 -> 'Enter at least 0.'
Under-delivery that closes the line (%)	النقص الذي يغلق البند (%)	Number	No	0 to 100; a receipt short by no more than this closes the line instead of leaving a backorder	0	2	150 -> 'Enter at most 100.'
Note	ملاحظة	Text	No	Max 240		Bulk cement	241 characters -> 'Enter at most 240 characters.'
Active	نشط	Check box	No	Only one active row per exact scope / supplier / product	On	On	A second active row for the same supplier -> 'An active tolerance already covers exactly this; change that one.'

Bill matching policy

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Code	الرمز	Text	Yes	Max 30; made upper-case; unique; cannot change after creation		MP-STD	Existing code -> 'A policy with the code MP-STD already exists.'; blank -> 'This field is required.'
Name	الاسم	Text	Yes	Max 120		Standard three-way	121 characters -> 'Enter at most 120 characters.'
Arabic name	الاسم بالعربية	Text	No	Max 120		مطابقة ثلاثية قياسية
Match	المطابقة	Select	Yes	Two-way (what was ordered), Three-way (what was received), Four-way (received and accepted)	Three-way	Three-way	Another value (API) -> 'Choose two-way, three-way or four-way matching.'
Applies to	ينطبق على	Select	Yes	Whole company / Supplier / Product category / Product; most specific wins: product, category, supplier, company	Whole company	Supplier	Another value (API) -> 'Choose company, supplier, product category or product.'
Supplier / Product category / Product	المورد / فئة المنتج / المنتج	Select	Conditional	The one the scope asks for; must belong to this company		A test supplier	(empty) -> 'Choose a supplier.' / 'Choose a product category.' / 'Choose a product.'
Quantity tolerance %	تفاوت الكمية %	Number	No	0 to 100; a bill may run this much past what the level allows (received 8, 10% -> up to 8.8)	0	10	101 -> 'Enter at most 100.'
Price tolerance %	تفاوت السعر %	Number	No	0 to 100; room = the larger of this % of the ordered unit price and the per-unit amount	0	2	-1 -> 'Enter at least 0.'
Price tolerance per unit	تفاوت السعر للوحدة	Money	No	0 or more	0	3.00	'abc' -> 'Enter a number.'
Hold a goods bill with no purchase order	تعليق فاتورة بضائع بلا أمر شراء	Check box	No	On: a goods bill that is not linked to an order is held	Off	On
Hold a tax rate different from the order	تعليق نسبة ضريبة تختلف عن الأمر	Check box	No	On: a different VAT rate raises a tax hold	On	On
Bill services only for what was accepted	فوترة الخدمات بما قُبل فقط	Check box	No	On: service lines may be billed only up to the accepted amount	Off	Off
Note	ملاحظة	Text	No	Max 500		Approved by finance 2026-10-01	501 characters -> 'Enter at most 500 characters.'

Supplier qualification

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier	المورد	Select (supplier)	Yes	Only supplier / both contacts of this company		A test supplier	(empty) -> 'Choose a supplier.'
For	لـ	Select	Yes	Everything / A product category / One product	Everything	One product	Another value (API) -> 'Choose everything, a product category or a product.'
Product category / Product	فئة المنتج / المنتج	Select	Conditional	Shown for the matching scope		Cement 50 kg	(empty) -> 'Choose a product category.' / 'Choose a product.'
Valid from	ساري من	Date	No	Valid date		2026-10-01	'31/13/2026' -> 'Enter a valid date.'
Valid to	ساري إلى	Date	No	Not before Valid from		2027-09-30	Before Valid from -> 'A qualification cannot end before it starts.'
Rank	الترتيب	Whole number	No	Whole number; blank or 0 is stored as 1; used to order preferred suppliers	1	1	'abc' via the API -> server error
Evidence	الدليل	Text	Yes (to approve)	Max 500; what the supplier was qualified on (audit, certificate, trade licence); needed before Approve		ISO 9001 certificate 2026	Approve with no evidence -> 'Record the evidence the supplier was qualified on before approving.'

Supplier qualification > Block

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Why (block)	السبب	Text	Yes	Max 500		Failed audit	blank -> 'This field is required.'

Supplier qualification > Exception

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Until	حتى	Date	Yes	Today or later (company day); not for a blocked supplier	Today + 7 days	2026-10-09	Yesterday -> 'An exception runs to a day that has not passed.'; blocked row -> 'A blocked supplier gets no exception; unblock by writing a new qualification.'
Why (exception)	السبب	Text	Yes	Max 500		Urgent site delivery	blank -> 'This field is required.'

Punch-out catalogue

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier	المورد	Select	Yes	Supplier / both contact		A test supplier	(empty) -> 'Choose the supplier whose shop this is.'
Name	الاسم	Text	No	Max 120; unique; blank = the supplier's name		Office supplies shop	Duplicate -> 'Another catalogue has that name.'
Shop address (OCI, https)	عنوان المتجر (OCI، https)	URL	Yes	Must start https:// and have a host; max 500		https://shop.example.test/oci	http://shop.example.test -> 'The shop's address must be an https:// address.'
Login	اسم الدخول	Text	No	Max 120		buyer01
Password	كلمة المرور	Password	No	Stored sealed (encrypted), cut to 200 characters; never shown again, only 'set'		(a test password)
Further fields	حقول إضافية	JSON text (name / value pairs)	No	Up to 20 pairs, names A-Z a-z 0-9 _ ~ - up to 40, values up to 200; HOOK_URL, USERNAME, PASSWORD are ours		{"~language": "en"}	21 pairs -> 'Extra fields are up to 20 name / value pairs.'; key HOOK_URL -> 'The return address and the login are filled in by us.'

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier	المورد	Select	Yes	Supplier / both contacts only		A test supplier	(empty) -> 'Choose the supplier this login is for.'
Username	اسم المستخدم	Text	Yes	Lower-case a-z, 0-9 and . _ - @; unique across the system		supplier.a1	Existing name -> 'This username already exists.'
First name	الاسم الأول	Text	No	Max 150; blank = the supplier's name		Samir
Last name	اسم العائلة	Text	No	Max 150		Haddad
Email	البريد	Email	No	Must contain @; max 254; not checked for uniqueness		samir@supplier-a.example.test	'abc' -> 'That is not an email address.'
Temporary password	كلمة مرور مؤقتة	Password	Yes	At least 12 characters; changed at first sign-in		(a 12+ character test password)	'short1' -> 'Use at least 12 characters.'

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Why	السبب	Text	No	Max 240; the login's link and company membership end; the user is deactivated when it has no other company		Left the supplier	241 characters -> 'Enter at most 240 characters.'

Supplier application > Approve

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Portal username (optional)	اسم مستخدم البوابة (اختياري)	Text	No	Blank (with blank password) = supplier made without a portal login; same username rules as a portal login		newsupplier.portal	Existing -> 'This username already exists.'
Temporary password	كلمة مرور مؤقتة	Password	Conditional	Needed when a username is given; at least 12 characters		(a 12+ character test password)	short -> 'Use at least 12 characters.'

Supplier application > Reject

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Why	السبب	Text	Yes	Max 300		No trade licence provided	blank -> 'This field is required.'

Supplier registration form

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Company legal name	الاسم القانوني للشركة	Text	Yes	Max 200		Gulf Test Trading LLC	blank -> 'This field is required.'
Trade licence number	رقم الرخصة التجارية	Text	Conditional	Max 80; give this or the VAT number; an equal number already waiting is refused		DED-123456	Same number as a waiting application -> 'An application with this number is already waiting for review.'
VAT / tax registration number	رقم التسجيل الضريبي	Text	Conditional	Max 40; refused when it already belongs to a contact of this company		100123456700003	Neither tax nor licence -> 'Give your VAT / tax number or your trade licence number.'; existing contact's number -> 'A supplier with this tax number is already registered with us; contact your buyer.'
Country (2 letters, e.g. AE)	الدولة (حرفان مثل AE)	Text	No	Max 2; stored upper-case		AE	'UAE' -> 'Enter at most 2 characters.'
City	المدينة	Text	No	Max 80		Dubai
Address	العنوان	Text	No	Max 300		Warehouse 5, Al Quoz
Contact person	جهة الاتصال	Text	Yes	Max 120		Omar Test	blank -> 'This field is required.'
E-mail	البريد الإلكتروني	Email	Yes	Max 254; one @ and a dot in the domain		omar@gulf-test.example.test	'omar@gulf' -> 'Enter a valid e-mail address.'
Phone	الهاتف	Text	No	Max 40		+971500000010
What you supply	ما تقوم بتوريده	Long text	No	Max 2000		Building materials

Portal order > Acknowledge

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Your order confirmation reference	مرجع تأكيدك للأمر	Text	Yes	Max 80; the button is off while blank; recorded against the order's current version		SO-GT-7788	blank (API) -> 'This field is required.'; 81 characters -> 'Enter at most 80 characters.'

Portal order > Shipping notice

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
On this shipment (quantity per line)	في هذه الشحنة	Number per line	Yes	Above 0 on at least one line; not more than the line's open quantity plus the supplier's over-delivery tolerance; only lines still open are offered		40	150 on a line with 100 open (no tolerance) -> 'P-100: 150 announced, but only 100 is still to come.'; none -> 'List what is on the shipment, line by line.'
Your shipping notice number	رقم إشعار الشحن	Text	No	Max 60		ASN-GT-001
Carrier	الناقل	Text	No	Max 80		Aramex
Tracking	التتبع	Text	No	Max 80		TRK-100200
Arrives on	يصل في	Date	Yes	Not before the ship date (the screen sends today as the ship date)	Today	Today + 3 days	Yesterday -> 'The goods cannot arrive before they ship.'

Portal order > Invoice

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
On your invoice (quantity per line)	في فاتورتك	Number per line	Yes	Above 0 on at least one line; cannot bill past what was ordered		40	none -> 'Enter the quantity this invoice bills on at least one line.'; a line of another order -> 'Each line must be a line of PO-00012.'
Your invoice number	رقم فاتورتك	Text	Yes	Max 80; a number already on a live bill of this supplier is refused (once the 'post each number once' switch holds)		INV-GT-5001	blank -> 'This field is required.'
Invoice date	تاريخ الفاتورة	Date	No	Valid date; blank = today	Today	2026-10-02	'abc' -> 'Enter a valid date.'
Invoice total with tax	إجمالي الفاتورة شامل الضريبة	Money	No	If given it must equal the lines' total with tax (rounded to 2 decimals); otherwise the draft is thrown away		4,200.00 (40 x 100 + 5% VAT)	4,000.00 -> 'Your invoice total 4000.00 is not what its lines add up to (4200.00 with tax). Check the quantities and prices.'
Invoice file (PDF or photo)	ملف الفاتورة (PDF أو صورة)	File	No	PDF, PNG or JPEG only; not empty; under 10 MB		invoice.pdf (small test PDF)	a .docx -> 'Attach the invoice as a PDF, PNG or JPEG.'; over 10 MB -> 'Keep the invoice file under 10 MB.'; empty file -> 'That file is empty.'

Portal My details

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Trading name	الاسم التجاري	Text	No	Max 160; only values that differ from the record are sent		Gulf Test Trading	161 characters -> 'Enter at most 160 characters.'
E-mail	البريد	Email	No	Max 254; valid e-mail		accounts@gulf-test.example.test	'abc' -> 'Enter a valid e-mail address.'
Phone / Mobile / Website	الهاتف / الجوال / الموقع	Text	No	Phone and Mobile max 40, Website max 200		+971500000011
Tax number	الرقم الضريبي	Text	No	Max 40; may not be blanked; may not equal another contact's number		100123456700009	blank -> 'A supplier keeps its tax number; send the new one rather than a blank.'; another contact's -> 'That tax number belongs to another of our contacts; contact your buyer.'
Address	العنوان	Text	No	Max 500		Warehouse 5, Al Quoz, Dubai
Note to the buyer	ملاحظة	Text	No	Max 300		New bank after merger

Portal My details > New bank account

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Bank name / Account holder	اسم البنك / صاحب الحساب	Text	Yes	Bank name max 120, holder max 160		Emirates NBD / Gulf Test Trading LLC	blank bank -> 'Name the bank.'; blank holder -> 'Name the account holder.'
IBAN / Account number	رقم الآيبان / رقم الحساب	Text	Conditional	One of the two is needed; IBAN 2 letters + 2 digits + 8-30 letters/digits (spaces dropped, upper-cased), max 34; account number max 40		AE070331234567890123456	Neither -> 'Give the IBAN or the account number.'; 'AE12' -> 'Enter a valid IBAN (country, check digits, then the account).'
SWIFT / Currency / Main account	سويفت / العملة / الحساب الرئيسي	Text / Text / Check box	No	SWIFT 8 or 11 characters; currency 3 letters; Main account makes it the primary on approval		EBILAEAD / AED	'ABC' -> 'Enter an 8 or 11 character SWIFT / BIC.'

Supplier change > Reject

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Why	السبب	Text	Yes	Max 300		Bank letter not attached	blank -> 'This field is required.'

Purchasing > Features

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Feature switch (11 switches)	مفتاح الميزة	On / Off	No	Off: new entries and changes through that feature's routes are refused ('capability_disabled'), menus go, recorded data stays readable; Purchase orders and receipts and Vendor bills and three-way match cannot be turned off	On	Turn Reverse auctions off

Purchasing > Features > Fields

Field	Arabic label	Type	Required	Rules and limits	Default	Example	Refused when
Supplier reference (purchase order)	مرجع المورد	Hidden / Optional / Required	No	Hidden: not shown and a value sent is refused; Required: an order is not confirmed without it	Optional	Required
Requested receipt date (purchase order)	تاريخ الاستلام المطلوب	Hidden / Optional / Required	No	Same rules; also used as the promised date in the reports when no schedule exists	Optional	Required
Requisition department	قسم طلب الشراء	Hidden / Optional / Required	No	Required: a requisition is not saved without a department; follows the Purchase requisitions switch	Optional	Required

Updated 3 October 2026