Fixed Assets · Reference

Screens and menus

Every Fixed Assets menu entry and screen: where to find it, what it is for, what its list shows and which permission it needs.

On this page (7)

Fixed Assets > Assets

What it is for: The register of every asset: what it is, where it is, cost, depreciation taken and book value
List: columns and filters: Number, Asset, Tag, Category, Location, In use since, Cost, Depreciation, Book value, Status. Tabs Running (default) / Draft / Disposed / All. Search (number, name, tag, serial, location), sort on number, name, tag, in use since, cost, status, location; paging. No column filters
Buttons and actions: New (asset.manage); click a row to open the asset
Permission needed: asset.view (list); asset.manage (New)

What it is for: One asset: identity, acquisition, depreciation terms, its monthly schedule, its changes and physical checks
List: columns and filters: Cards: Asset, Acquisition, Depreciation, Schedule (one table per book, tax/management books folded), Changes, Physical checks. Smart tiles Cost, Depreciation, Book value. Stage bar Draft > Running > Disposed. Activity log
Buttons and actions: Save / Discard / Edit (draft only, asset.manage); Capitalise (draft, asset.approve); Transfer, Impairment, Estimate change, Disposal, Record a check (running, asset.manage)
Permission needed: asset.view; asset.manage; asset.approve for Capitalise

What it is for: Propose a change to a running asset; it takes effect only when somebody else approves it
List: columns and filters: One dialog per kind: Effective date, kind-specific fields, Reason
Buttons and actions: Send for approval, Cancel
Permission needed: asset.manage (propose); asset.approve (decide)

What it is for: Record that an asset was found, missing or damaged; the books never change
List: columns and filters: Result, Checked on, Where, Note. History appears in the Physical checks card
Buttons and actions: Save, Cancel
Permission needed: asset.manage

What it is for: Propose, approve and post the monthly depreciation of every running asset
List: columns and filters: Number, Up to, Rows (posted / total), Depreciation, Proposed by, Status. Tool bar: month picker + Propose run. Run dialog lists asset, month, amount, status and refusal reason
Buttons and actions: Propose run (asset.manage); in the run dialog Approve and post (asset.approve), Cancel run (asset.manage), Close
Permission needed: asset.view; asset.manage; asset.approve

What it is for: The approval queue for transfers, impairments, estimate changes and disposals
List: columns and filters: Number, Asset, Change, Effective, Detail, Reason, Proposed by, Status. Tabs To approve (default) / Approved / Rejected / All
Buttons and actions: Approve, Reject (asks for a reason) - shown only to asset.approve holders on rows still To approve
Permission needed: asset.view (list); asset.approve (decide)

What it is for: Cost and depreciation by category over a date range, set beside the ledger so a difference shows
List: columns and filters: Per category: Opening cost, Additions, Disposals, Closing cost, Opening depreciation, Depreciation, Depreciation disposed, Closing depreciation, Impairment, Book value; totals row; 'Against the ledger' table (Account, What, Register, Ledger, Difference) with Agrees / Differences badge
Buttons and actions: From, To, Book pickers (no buttons; the report reloads as you change them)
Permission needed: asset.view

What it is for: Every capitalised asset with its balances as of a chosen date
List: columns and filters: Number, Asset, Category, Location, In use since, Cost, Depreciation, Impairment, Book value, Status (Running / Disposed). Financial book only. As-of date picker
Buttons and actions: As of date; list tools (search, columns)
Permission needed: asset.view

What it is for: The template for a group of assets: method, life, residual % and the seven accounts depreciation and disposal post to
List: columns and filters: Code, Name, Method, Life (months), Accounts (cost / accumulated / expense), Assets (count), Status. Dialog with every setting
Buttons and actions: New; open row; in dialog: Use the standard asset accounts, Save, Activate (asset.approve), Close
Permission needed: asset.view; asset.manage; asset.approve to Activate

What it is for: The financial book (posts to the ledger) and tax or management books (own depreciation, post nothing)
List: columns and filters: Code, Name, Purpose, Posts to the ledger. Add row: Code, Name, Purpose + Add book
Buttons and actions: Add book (asset.manage). The financial book FIN is created automatically the first time books are read
Permission needed: asset.view; asset.manage

Updated 3 October 2026