Employee Self Service · Daily operations · 6 min read

Manage your tasks and use the timer

Create tasks, work through checklists, time your work and assign tasks to your team.

Before you begin

You hold the tasks permission. A manager can assign tasks to themselves and their team. Other employees can create tasks only for themselves.

Create a task

1. Open Employee Self Service > Tasks.
2. Click New task.
3. Type the Title. A blank title gives 'Give the task a title.'
4. Fill Project, Due date and Priority (Low, Medium, High, Urgent).
5. Choose Repeats: Does not repeat, Daily, Weekly or Monthly.
6. If you manage people, choose Assign to: yourself or a team member. Someone outside your team is refused: 'You can assign tasks only to yourself or your team.'
7. Type the Checklist, one item per line.
8. Click Save.

The task is numbered TSK-00001, status Not started.

Work a task

The tabs are Assigned to me, Due today, Upcoming, Overdue, Assigned by me, Recurring, Completed and All. Search matches title, reference and project. Open a task to:

• Change Status: Not started, In progress, Waiting, Blocked, Completed or Cancelled.
• Tick checklist items. Progress becomes the share ticked: 1 of 3 is 33 %, 2 of 3 is 66 %. Moving the progress slider above 0 changes Not started to In progress.
• Add a Comment. A blank comment gives 'Write the comment.'
• Click Mark complete. Progress becomes 100 % and the person who assigned the task is notified.

Time your work

1. Click Start timer when you begin.
2. Click Stop when you finish.

Stopping logs the minutes to the task and creates a draft timesheet line. Example: start at 14:00 and stop at 15:30 logs 90 minutes and a draft line of 1.50 h. Starting a second timer stops the first, so only one timer runs. A stop under a minute logs nothing. Only the person doing the task can time it: 'Only the person doing the task times it.'

To enter time by hand click Log time, give hours (and minutes) and a note. Example: 1.5 h plus 15 min is 105 minutes, with a draft timesheet line of 1.75 h. The messages are 'Enter between a minute and a day.' and 'Time is logged for today or earlier.'

What happens next

Draft timesheet lines wait in Timesheets until you submit the period: Log time and submit your timesheet. A recurring task creates the next task when you complete it, with the checklist reset. A weekly task due 9 October gives a new one due 16 October. A monthly task adds 30 days: due 31 January 2027 gives 2 March 2027.

Good to know

• Tasks assigned to you by a manager notify you with 'New task'.
• A manager sees the tasks they gave in Assigned by me; tasks you give yourself are hidden from that tab.
• Progress must be a whole number from 0 to 100.
• The task list is also visible on Home and in My Team.