Employee Self Service · Reference

Screens and menus

Every Employee Self Service menu entry and screen: where to find it, what it is for, what its list shows and which permission it needs.

On this page (18)

Employee Self Service > Home

Home

What it is for: The employee's day at a glance: who I am, today's attendance, tasks, leave balance, requests, documents, announcements, quick actions, AI assistant
List: columns and filters: Header (photo, name, status chip, department, location, employee ID, manager, job, shift, date, week, Hijri date, weather, quote); 6 tiles: Attendance, Tasks, Leave, Payslip, Documents, Requests; 9 cards that can be hidden or re-ordered
Buttons and actions: Check In / Start Break / End Break / Check Out, View All, Customise (hide, order, up to 8 quick actions), quick actions (Apply Leave, Request Overtime, Expense Claim, Attendance Correction, Letter Request, Profile Change, Log Time, Loan Request, Air Ticket, Asset Request), notification bell, search box, Open Assistant
Permission needed: ess.home (and the permission of each card's own page)

Employee Self Service > Attendance

Attendance

What it is for: Check in and out, see the month, fix a missed punch, see shifts
List: columns and filters: Tabs: Today (punch card + 'Attendance rules' facts), Calendar (month grid, one status per day, totals Worked / Overtime), My shifts (current shift, next two weeks)
Buttons and actions: Check In, Start Break, End Break, Check Out, Request correction, click a day to see 'why this status', previous/next month
Permission needed: ess.attendance (view), ess.check_in (check in and breaks), ess.check_out, ess.attendance_correction

My Tasks

What it is for: Work list: tasks assigned to me, by me, today, overdue, recurring, with timer and comments
List: columns and filters: Tabs: Assigned to me, Due today, Upcoming, Overdue, Assigned by me, Recurring, Completed, All; columns Ref, Task, Project, Due Date, Priority, Progress, Status, Assigned by / Assignee; search, priority and status filters
Buttons and actions: New task, open a task (status, priority, progress slider, checklist, Start/Stop timer, Mark complete, Log time, comments)
Permission needed: ess.tasks

Employee Self Service > Leave

My Leave

What it is for: Leave balances from the leave ledger, apply, withdraw or cancel, leave calendar
List: columns and filters: Tabs: Balances (one card per leave type + statutory entitlements), My requests (Ref, Type, From, To, Days, Status), Calendar (mine or my colleagues / my team)
Buttons and actions: Apply Leave (with live quote), Withdraw (pending), Request cancellation (approved and still ahead), month navigation, My team / My colleagues tick box
Permission needed: ess.leave

Employee Self Service > Requests

My Requests

What it is for: One list and one form for every kind of request, with an approval timeline
List: columns and filters: Tabs Open / Approved / Rejected / All; type filter; columns Ref. No., Type, Request, Date, Amount, Status
Buttons and actions: New request (type picker), open a request (details, approval timeline, events), Cancel request
Permission needed: ess.requests

Employee Self Service > Payroll

Payroll

What it is for: Own payslips, salary breakdown, loans and advances, WPS and social insurance, salary account (masked)
List: columns and filters: Tabs: Payslips (Period, Gross, Deductions, Net, Status, Paid on) + Year to date card, Salary (contract components, Gross, Net, salary account), Loans & advances, WPS & insurance
Buttons and actions: Open a payslip, Print / PDF, Request a change (bank), Request a loan, Salary advance
Permission needed: ess.payslip

My Documents

What it is for: Own personal documents with expiry and a renewal request
List: columns and filters: Summary chips (Valid, Expiring soon, Expired, Renewal in progress, Missing); columns Document, Number, Issued, Expiry Date, Days left, Status; Renewal requests card
Buttons and actions: Renew (new number, authority, dates, reason, new copy, note)
Permission needed: ess.documents

Employment

What it is for: Own job, contract, probation, acknowledgements
List: columns and filters: Cards: Job, Contract, Probation; Contract history; Acknowledgements
Buttons and actions: Acknowledge, Ask a question, Request amendment
Permission needed: ess.employment

Benefits

What it is for: Medical, air ticket entitlement, housing, transport, dependents and the history of those requests
List: columns and filters: Cards per benefit kind, Air ticket, Housing and transport, Dependents table, Requests history
Buttons and actions: Request air ticket, accommodation, transport, add dependent (through the request form)
Permission needed: ess.benefits

My Expenses

What it is for: Expense claims through the Expenses engine, own claims only
List: columns and filters: Columns Ref., Claim, Lines, Claimed, Payable to you, Status; claim dialog with lines (Date, Category, Merchant, Purpose, Amount)
Buttons and actions: New claim, Add expense, Remove line, Submit for approval
Permission needed: ess.expenses

Timesheets

What it is for: Hours by day, project and task; submit the period to the manager
List: columns and filters: Week / Month toggle, day strip with missing days highlighted, entries table (Date, Project, Task, Hours, Description, Status)
Buttons and actions: Log time, delete a draft or rejected entry, Submit this period to my manager, previous / next
Permission needed: ess.timesheet

Learning

What it is for: Assigned and mandatory courses, certifications, training requests
List: columns and filters: Chips Assigned, Mandatory, Certified, Expired; tabs Assigned, Certifications, Completed, Catalogue
Buttons and actions: Start, Mark complete, Request training
Permission needed: ess.home

My Assets

What it is for: Company equipment issued to me and requests about it
List: columns and filters: Cards per asset (name, tag, kind, serial, issued, condition), Asset requests & history
Buttons and actions: Request an asset, Report an issue, Replacement, Return
Permission needed: ess.home

Letters & Certificates

What it is for: Request official letters; print issued ones; verify a code
List: columns and filters: Letter type tiles, issued letters (Number, Letter, Purpose, Issued, Verification), 'Being prepared', Verify a letter
Buttons and actions: Request a letter, View / print, Check (verify a code)
Permission needed: ess.letter_request

My Profile

What it is for: What HR holds about me; propose changes to controlled fields
List: columns and filters: Cards Personal, Contact, Emergency contact, Bank (masked), Qualifications, Change requests
Buttons and actions: Request a change, Change (bank), Add (qualification)
Permission needed: ess.home (view), ess.profile_change (change)

Employee Self Service > Manager

My Team

What it is for: The people who report to me today (including leave delegated to me)
List: columns and filters: Card per member: status chip, job, number, shift and check-in, leave, open tasks, document alerts, probation end; search
Buttons and actions: Assign a task
Permission needed: mss.team

Team Attendance

What it is for: Who is in, late, away or missing a punch on a chosen day
List: columns and filters: Date, status chips with counts; columns Employee, Shift, In, Out, Worked, Late, Status
Buttons and actions: Pick a date, filter by status chip
Permission needed: mss.team_attendance

Approvals queue

What it is for: Everything waiting on my decision from every workflow (leave, cancellations, requests, timesheets; for HR and finance their steps, expense claims, profile changes, renewals)
List: columns and filters: Cards: type chip, employee, reference, dates, amount, balance after, who else is away, timesheet entries; tabs All, Leave, Corrections, Overtime, Timesheets on All Approvals
Buttons and actions: Approve, Reject (reason mandatory)
Permission needed: mss.approve_leave / mss.approve_attendance / mss.approve_overtime / mss.approve_timesheet / mss.approve_request, hr.expense.approve, hr.private.manage

Probation Reviews

What it is for: Manager's recommendation for team members whose probation is ending
List: columns and filters: Employee, Probation dates, Days left (red under 15), Review (recommendation and rating)
Buttons and actions: Review / Update (rating 1-5, recommendation, comments)
Permission needed: mss.probation_review

Team Documents / Team Calendar

What it is for: Document expiry alerts for the team (never the numbers) and a month calendar of team leave, trips, training, holidays
List: columns and filters: Documents: Employee, Document, Expiry Date, Days, Status (Needs attention / All); Calendar month grid
Buttons and actions: Previous / next month
Permission needed: mss.team_documents / mss.team

Employee Self Service > Configuration

Self-service setup (masters)

What it is for: HR's masters behind the portal in one editor: work locations, attendance policies, shifts, shift assignments, holidays, request workflows, country rules, announcements, events, courses, enrolments, assets, assignments, benefits, dependents, salary bank accounts
List: columns and filters: Left list of masters; table per master (up to 7 columns), search box
Buttons and actions: New, Edit, Remove (retire when the master has an Active flag, otherwise erase)
Permission needed: ess.configure

Payroll runs

What it is for: Monthly payslip run: generate drafts, publish to employees, mark paid
List: columns and filters: Period, Draft, Published, Paid counts, Net total; 'Closed' when nothing left
Buttons and actions: Generate drafts, Publish, Mark paid
Permission needed: ess.configure

Administration > Workspace

ESS feature switches and field settings

What it is for: Company switches that turn Leave, Attendance and timesheets, Expenses off for the portal, and field rules (personal email, emergency contact, expense merchant, receipt reference)
List: columns and filters: Features: switch per capability; Fields: Shown / Hidden / Required per field
Buttons and actions: Turn off / on, set field mode, propose and approve a configuration change
Permission needed: company.manage

Updated 3 October 2026